How to Run a Test Live Webinar

Running a test live webinar is a crucial step to ensure that your actual event goes smoothly. This help article will guide you through setting up and running a test webinar so you can familiarize yourself with the tools and ensure a seamless experience during your live event.

Benefits:

• Minimize Technical Issues: Ensure your microphone, camera, and internet connection are working smoothly.
• Familiarize with Webinar Tools: Gain confidence in using Studio and Engagement tools before the actual event.
• Improve Presentation Delivery: Practice your delivery in a real-time environment, making adjustments as needed.

Example:

Imagine you're about to host a webinar for the first time with 100 attendees. Running a test webinar will help you understand how to manage your presentation, engage with attendees, and troubleshoot any technical issues before going live.

Before you proceed, make sure that you have a stable internet connection. Before proceeding, ensure you have a stable internet connection. While Chrome is recommended, Firefox, Edge, or Safari are also suitable.

Let's get you started!

To Run a Test Live Webinar

Step 1: Create a webinar

• If you haven’t created a webinar yet and you log into your account, you will be taken straight to the Create New Webinar page. Otherwise, click Create New Webinar.

• On the next page, you can select the type of webinar you want. Click Live.

• Fill in the details of your webinar, starting with a title.

• You can add a presenter from here. But for now, proceed to setting the date and time, and the duration of the webinar. The maximum duration of your live webinar depends on your plan.

If you consider creating paid webinars in the future, this is where you can set it up.

• When you’ve filled in the details needed, click Create Webinar.

Step 2: Publish your webinar

You need to publish your webinar to be able to start the broadcast in the test webinar. Publish your webinar as Private so that only those with the registration link can find it.

• Find the webinar you just created and click Publish right underneath the title.

• Choose Public or Private, then choose a category.

• Click Publish to finalize.

Step 3: Invite attendees

You can run this test without attendees. But if you want someone to attend your test webinar, you can either:

• Copy and send them the registration link: Click Share underneath the webinar title, then click Copy Link. Send this link to your test attendee however you like.

• Add them to the webinar yourself: Click Add Registrants underneath the webinar title, then fill in their name and email address.

Step 4: Set up your mic and camera

• Click Enter Studio to the right of the webinar title.

• On the next page, make sure that your preferred devices are selected. When you’re done setting up, click Enter Studio.

Step 5: Familiarize yourself with the Studio.

Before the webinar is supposed to start, you’ll see a countdown timer over the webinar stream. It goes away when you start the broadcast.

On the left side, you’ll see the Studio tools to share screen, present slides, play videos, add presenters, change stream layout, and configure Studio settings.

And on the right side are the Engagement tools: chat area, questions, polls, offers, and handouts.

Step 6: Start the webinar

• Click Start Broadcast to begin. The recording will start automatically.

Feel free to play around with the Studio and Engagement tools for as long as your current plan allows.

• When you’re done, click End Broadcast.

Step 7: Watch the replay

• When the recording is ready, you will receive an email with a link to access it. You can also go to your Past Webinars list to see it.
• Click Options to the right of the webinar then click Watch Replay. You will also have the Download Replay option from here.

For further assistance, contact us through live chat at the bottom right of this page or send us an email at support@proprofs.com.