How to Edit a Hybrid Webinar

You can edit a hybrid webinar to update its title, reschedule the session, modify presenters, or replace the video content. This helps you keep your webinar accurate and aligned with your latest plans.

Note: Hybrid webinars are created using the Live Webinar option and run using pre-recorded video content.

Benefits:

Flexibility: Allows for easy adjustments to accommodate changes.
Improved Coordination: Helps keep all participants informed and content up to date.
Last-Minute Updates: Make final changes to content or settings shortly before the webinar starts.

Example:

A product team notices outdated information in their upcoming hybrid webinar and quickly updates the video and session details before the start time to ensure attendees receive accurate, up-to-date content.

To Edit a Webinar:

1. Click My Webinars on the left menu.

2. Find and Edit Webinar

Locate the desired webinar, click Edit.

3. Edit the webinar details:

3.1: Rename or change the webinar title.

3.2: Update Roles:

Update presenters or co-hosts using the Roles dropdown. If the required user isn’t listed, click Invite New Roles next to the dropdown to invite users and assign roles.
Fill out the presenter's name and email address and the invitation email. Click Save when you're done.

To remove a presenter, click on the remove icon next to the presenter's name.

3.3: Reschedule Date and Time: Modify the webinar date, start time, and duration. You can also change the default time zone from Account Settings.

Note: You can continue interacting with attendees even after the video ends. There is no duration limit for a hybrid webinar.

Webinar Type: Change the webinar type if needed. Live is selected by default.

3.4: Video Files: Click Replace Video to update the video by selecting one from your Media Library or uploading a new file.
Supported formats include *.webm, *.mov, *.mp4, and *.m4v, with a maximum file size of 2 GB.

Note: You can change the video source at least 10 minutes before the webinar starts.

3.5: Save Changes

Click Update Webinar.

4. Archive Webinar: To cancel your webinar, you need to archive it. Click the three dots below the webinar title, then click Archive. For more details, see the relevant help article.

Recommendation: Before archiving the webinar, we recommend sending a custom email notification to your registrants to inform them that it has been canceled.

Click Save & Next to save your changes and move to the next step in the webinar setup process.

You can also click Skip & Finish to complete the update without configuring the remaining steps.

For further assistance, contact us via live chat at the bottom right of this page or email us at support@webinarninja.com.

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