How to Create a Hybrid Webinar with Multiple Dates & Times

A hybrid webinar lets you play a pre-recorded video while interacting with attendees live via chat. To offer multiple time slots, create separate webinars for each schedule and link them on one registration page.

Benefits:

Reuse Content Without Re-recording: Create your webinar once and run it multiple times without repeating the presentation, saving time and effort.

Simplify Multi-Time-Zone Scheduling: Offer multiple time slots without managing separate content, making it easier to serve a global audience.

Increased Accessibility: Offering multiple schedules allows participants from various time zones to attend the webinar at a convenient time.

Example:

A product team launches a new feature and schedules the same hybrid webinar across multiple time slots, then shares a single registration page where users can choose their preferred session—ensuring maximum attendance without repeating manual setup.

Before You Begin

You’ll need to create one webinar per date/time.
Later, you’ll combine them using a single registration page.

To Create a Hybrid Webinar:

Step 1: Create Your First Hybrid Webinar

Go to My Webinars and click Create New Webinar.

Choose Live Webinar. This option is used to create both live and hybrid webinar experiences.

Enter the title, date, time, duration, and assign roles for your webinar.

Click Add Video, and:
- Upload a video, or
- Add a YouTube link, or
- Select from your library

For detailed instructions on adding and configuring video content, please refer to: Create a Hybrid Webinar

Next, Choose Event Type (Free or Paid) and set visibility (public or private).
Click Save & Next to save your current settings and move you to the next step in the webinar setup process.

You can also choose Skip & Finish to complete the webinar setup without going through the remaining steps, if required.

Step 2: Create Additional Time Slots Using Clone

To offer the same webinar at different times, use the Clone option instead of creating a new webinar from scratch.

Clone your existing webinar

Update the title, date, and time
Publish the webinar
Repeat for each additional schedule

For step-by-step instructions, see: How to Clone Your Webinar

Important Notes:

You can edit a webinar even after publishing it, up to 30 minutes before the start time.
Cloned webinars keep the same video, thumbnail, and settings, ensuring a consistent experience across all sessions.

What Your Webinar Page Shows:

All cloned webinars will appear as separate sessions with different time slots, while keeping the same title and thumbnail. Attendees can view and select their preferred time.

Step 3: Create a Single Registration Page

Click More → Registration Page Template for one webinar

In the page builder, select a template to add more information to your webinar. Click on the preferred template, then click Select.

Add and Edit Sections

Click the blank space in the template to show the settings for this section.

Tip: Start with a clear and engaging section to grab the viewer's attention.

Add sections as needed. For this example, we add 3 sections, but you can add more. Click Update to confirm.

Edit each section to match your webinar schedule.

Note: Open a new tab and go to your My Webinars page to easily get the registration links. Click My Webinars to open a new tab.

Step 4: Add Links for Each Schedule

Go to My Webinars
Click Share and copy each webinar’s registration link.

In the page builder, highlight the text where you want to paste the registration link. Click the link icon, paste the registration link in the blank space, then click Save.

Example: The registration page with hyperlinked text will look like this.

5. Edit Additional Elements

Edit other elements on the registration page, such as host details and background photos. For detailed instructions, refer to the complete guide here.

Tip: Use high-quality images and clear descriptions to make your page more appealing.

Step 5: Share Your Webinar

1. Get the Registration Link

In My Webinars, click the Share button next to your main webinar to get the registration link.

Tip: Use this link in your email campaigns to drive registrations.

Navigate to the Social tab and choose the social media platforms to share the webinar registration page.

Note: Sharing on multiple platforms can increase visibility and attract more attendees.

Key Tips:

Hybrid webinars have no duration limit
You can edit them until 30 minutes before start time
Keep your registration page simple and easy to scan

If you need further assistance, you can contact us through the live chat at the bottom right of this page or by email at support@proprofs.com.

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