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How to Create a Hybrid Webinar with Multiple Dates & Times

A hybrid webinar is a pre-recorded webinar during which you can interact with attendees live via chat. You can create separate hybrid webinars for different dates and times and add a link to the available schedules on the registration page.

Use Case:

Universities and training centers can use hybrid webinars to offer courses to students in different time zones, ensuring everyone has access to the content and live interaction regardless of their location.

Benefits:

1. Increased Accessibility: Offering multiple schedules allows participants from various time zones to attend the webinar at a convenient time.

2. Higher Engagement: Live interaction during the webinar, regardless of the schedule, helps maintain attendee engagement and participation.

To Create a Hybrid Webinar:

1. Create a New Webinar

From the My Webinars page, click the Create New Webinar button.

2. Select Webinar Type

Select the type of webinar you want. In this case, choose Hybrid.

3. Enter Webinar Details

Fill in the webinar details, starting with a title.

Choose the date, start time, and duration.
You can change the default time zone in Account Settings.

Note: You can interact with attendees even after the video ends. A hybrid webinar has no duration limit.

4. Add Video Content

Click Add Video Files to upload a video, or choose one from your library.

Under the Add New Video tab, you can add a YouTube video or upload your own.

To add a YouTube video, enter its URL in the provided space, then click Add YouTube Video.

Note: Ensure the YouTube video is set as unlisted or public, not private.

On the next page, enter the video name. If you want to show only part of the video, set a start and end time. Then click Add Video.

To upload your own file, click Browse Files.

Note: Supported video files are *.webm, *.mov, *.mp4, or *.m4v with a size limit of 2 GB.

Enter a video name, then click Add Video.

You can also select from previously uploaded videos or past live webinar replays under the Select From Library tab.

5. Create and Publish the Webinar

Click Create Webinar.

Important note: Create separate Hybrid Webinars for each date and time.

Clone the webinar to easily create a copy and edit the title, date, and time before publishing. Refer to the guide on how to clone your webinar.

Note: The created webinar is a draft. Publish it to make it ready for registration or to make it public. You can edit the webinar even after publishing it until 30 minutes before the start time.

Here’s what it will look like on your webinar page: Since this is the same webinar, the thumbnail and the title remain the same. The order of times can be checked on the left side.

To Edit the Registration Page:

Edit the registration page to create a main landing page for your hybrid webinar. Follow these steps to ensure your page is informative and easy to navigate.

1. Access the Registration Page

Click Options to the right of the webinar, then select Registration Page from the drop-down menu.

2. Select a Template

In the page builder, select a template to add more information to your webinar. Click on the preferred template, then click Select.

3. Add and Edit Sections

Click the blank space in the template to show the settings for this section.

Tip: Start with a clear and engaging section to grab the viewer's attention.

Add sections as needed. For this example, we add 3 sections, but you can add more. Click Update to confirm.

Edit each section to match your webinar schedule.

Note: Open a new tab and go to your My Webinars page to easily get the registration links. Click My Webinars to open a new tab.

4. Add Registration Links

In My Webinars, click the Share button to get the registration link for each webinar, then click Copy Link.

In the page builder, highlight the text where you want to paste the registration link. Click the link icon, paste the registration link in the blank space, then click Save.

Example: The registration page with hyperlinked text will look like this.

5. Edit Additional Elements

Edit other elements on the registration page, such as host details and background photos. For detailed instructions, refer to the complete guide here.

Tip: Use high-quality images and clear descriptions to make your page more appealing.

To Share Your Webinar Registration Link:

1. Get the Registration Link

In My Webinars, click the Share button next to your main webinar to get the registration link.

Tip: Use this link in your email campaigns to drive registrations.

2. Share on Social Media

Click the social media icons below the link to share the webinar on your preferred social media platform.

Note: Sharing on multiple platforms can increase visibility and attract more attendees.

If you need further assistance, you can contact us through the live chat at the bottom right of this page or by email at support@proprofs.com.

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