Guest Presenters

Invite and manage webinar presenters or speakers

Updated over a week ago

Presenters are people you bring to speak alongside you on-camera on a live webinar. You can invite them in advance or get them on-camera during broadcast.

Depending on your subscription plan, you can have up to 10 guest presenters.

There's no need for presenters to download any software to join the webinar. Those who were invited in advance will receive an email invitation containing their unique access link which can be opened with a web browser.

You will also receive a copy of the email invitation in case you need to retrieve and give a presenter their access link.

Note: A presenter's unique access link will allow access to only one person.

Presenter permissions

Presenters will be able to speak on-camera as soon as they join the webinar. They will also be able to:

  • Share their screen

  • Chat with everyone on the webinar

  • Toggle their camera and microphone

  • Remove themselves as presenter

Presenters do not have the option to upload or control slide presentations, moderate the chat area or act as moderators.

Tip: If you need someone to engage with the audience off-camera during broadcast, you can have them join as an attendee.

Preparing before broadcast

Presenters who were added in advance can meet you in the studio 30 minutes prior to the webinar start time.

When presenters get in to the studio, they will see a window where they can configure their video and audio devices, as well as test their connection.

Note: Attendees can start joining the webinar and send chat messages 10 minutes prior to the start time, but they will not see or hear you until you start the broadcast.

Setting the video layout

Only the webinar host can control the layout of the video stream and manage presenters during broadcast.

To set a presenter's video stream as the main screen, double-click on it. To make it full screen, click the blue icon instead.

Change the video layout by clicking the Layouts icon on the left menu.

Managing presenters

To remove a presenter and take them off camera, click the red button over their video stream. They will then be converted into a regular attendee.

To add or remove presenters, click the Presenters icon on the left menu.

Tech tips

  • We recommend using Chrome, Edge, or Firefox on a desktop or laptop computer.

  • Update the browser to the latest version.

  • Ensure a stable internet connection. It is strongly recommended that you use a hardwired device. But if you can only connect through Wi-Fi, be sure that your signal is at 100% and be as close to your router as possible.

  • Prevent other apps or programs from consuming bandwidth. Close any that you don't need for the webinar.

  • Allow popups to run on your browser with WebinarNinja. Here are guides for Chrome and for Firefox.

If the host gets disconnected from the webinar, there will be a 5-minute grace period before the webinar ends automatically. To avoid automatic disconnection, go back in to the studio within 5 minutes or have your presenters remain in the studio.

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