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How to Use the Email Editor for Custom Notifications

The email editor allows you to modify standard email notifications and create custom emails to meet specific webinar needs. This functionality is crucial when standard notifications fail to address the unique contexts of different webinars, providing a solution that enhances both engagement and attendee preparedness.

Example

Imagine you're hosting an advanced training webinar requiring pre-session materials. You can use the email editor to send customized reminders to registered attendees, including links to necessary reading materials and a personalized welcome message, ensuring they come prepared and engaged.

Here's how our email editor generally looks like:

email editor

Benefits

Increased Engagement: Tailor subject lines and content to catch the eye of your recipients, significantly boosting the chances of your emails being opened and read.
Personalization: Utilize email tags to inject personalized elements like names or specific webinar details, making each communication feel more direct and relevant.
Brand Consistency: The diverse formatting tools allow you to maintain your brand's look and feel, reinforcing your brand identity with each email.

Tip: You will find the email editor when you go to (a) edit email notifications, (b) add custom email notifications, and (c) add presenters.

To Use the Email Editor

Step 1: First, give your email a snappy but informative subject line. In the screenshot below, the page to edit default email notifications is shown.

Step 2: Compose your message body. Begin with a friendly greeting, followed by the essential information about the webinar.

Formatting options:

Enhance your message using the formatting toolbar:

Bold

Italic

Strikethrough

Link

Heading

Quote

Code

Bullet point

Numbering

Increase or decrease indentation for lists

Undo and redo edits

Email tags

Email tags shown to the right of the editor are used to auto-populate the email with the appropriate information when it sends out. Click on each tag or copy and paste them to the message body. Email tags are especially necessary when sending out the webinar/replay link because it is unique for each registrant.

Step 3: You may send a test email and see how it will look like when it sends out. Click Send Test Email underneath the message editor. You will find the test email in your account email address.

Step 4: For the webinar link that will be received in Send Test Email, this is only a sample link. Each attendee will receive their unique webinar link to join your webinar once they've received the email notification.

Step 5: When you're done, click Save.

Note: We cannot upload images, attach files, or use HTML codes in the message body. To include downloadable files in your emails, you can upload them to a file-hosting site and place the sharing link in the message body as a hyperlink.

That's all about using the email editor. If you encounter any issues or have any questions, don't hesitate to reach out to our support team. For further assistance, contact us at support@proprofs.com.