Registration Overview

After publishing your webinar, the next crucial step is getting people to register. WebinarNinja simplifies this by providing a pre-created landing page and registration link.

You can easily invite participants by sharing the registration link via email or through your social media platforms.

Note: This guide covers both free and paid webinars.

 

Table of Contents

• How It Works
• Free Webinars
• Paid Webinars
• GDPR Compliance
• Thank You Page
• Custom Thank You Page
• Additional Registration Form Fields
• Other Registration Options
  • Embeddable Registration Form
  • Manually Adding Registrants
• Deregister and Unsubscribe

Industrial Use Case

Corporate Training Webinars use customizable registration forms to gather specific employee data such as department, role, and attendance status, helping HR teams track engagement and participation.

Benefits of WebinarNinja Registration:

• Improved Attendee Management: Customize registration fields and track essential attendee data to better manage your webinar audience.

• Enhanced Flexibility: Options like embedding forms and customizing Thank You Pages provide flexibility to align registration with your brand's style and platform.

How It Works

The default registration page is fully customizable. You can also modify the text on your call-to-action (CTA) button through the webinar settings.

 

Tip: For a seamless user experience, embed the registration form directly on your website if you prefer not to use the default landing page.

 

Additionally, registrants can view the webinar date and time and convert it to their local timezone using the "Show in my timezone" link.

Free Webinars

For free webinars, registrants are prompted to provide their name, email address, and any other required details.

• 2-Step Verification Process: Registrants will need to verify their email with a code or one-time password (OTP) sent to their inbox.

Paid Webinars

For paid webinars, registrants will be asked to provide payment details after entering their registration information.

 

Note: The 2-step verification process is not required for paid webinars.

 

GDPR Compliance

You can enable Subscriber Consent to comply with General Data Protection Regulation (GDPR) guidelines.

Registrants must agree to the consent statement on the form to receive emails related to the event and any promotional messages.

 

Example of the consent text: "I consent to receive emails about this event and other promotional emails. I understand I can unsubscribe at any time."

Thank You Page

After completing registration, participants are directed to the Thank You Page, where they can add the event to their calendar.

• Adding to Calendar: Registrants can add the event to various calendars such as Google, Yahoo, Microsoft Outlook, or iCal via the Add to Calendar button.

Note: For multi-session webinars, only the first session will be added to the calendar. Use the registration confirmation email to manually add other sessions.

 

• Registrants also receive a confirmation email with their unique access link and reminder emails as the event approaches.

Custom Thank You Page

If you prefer, you can redirect registrants to a custom Thank You Page of your choice. To set this up:

• Click the options icon next to the webinar.
• Go to Webinar Settings and select Redirect to Custom Thank You Page.

Additional Registration Form Fields

By default, the registration form collects names and email addresses. You can add more fields if you need additional information from registrants.

• Navigate to Registration Form under the webinar options, and follow the instructions to customize it further.

Other Registration Options

Embeddable Registration Form

You can embed the registration form on your website or landing page, allowing participants to sign up without leaving your site.

 

Note: Paid webinars do not support embedded registration forms.

Manually Adding Registrants

If you have an existing list of contacts, you can manually add them to your webinar. This feature is available on paid plans only.

 

Important: Ensure you have consent to email any contacts you add manually. Adding people without permission may lead to account termination.

 

Deregister and Unsubscribe

Host

You can remove unwanted registrants by navigating to the View Statistics section of your webinar.

From the list of registrants, click the Deregister option.

Registrant

Registrants can deregister by clicking the unsubscribe link at the bottom of any webinar-related email.

Need more help?
Contact us via live chat at the bottom right or email us at support@webinarninja.com.