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How to Create a Scheduled, Recurring Automated Webinar

Hosting a scheduled, recurring automated webinar allows you to engage your audience consistently without live sessions. Learn how to set up a scheduled, recurring automated webinar in WebinarNinja. This guide provides step-by-step instructions to ensure your automated webinars run smoothly and engage your audience effectively.

For example, an online education platform can use this feature to deliver course modules at regular intervals.

Benefits:

Time Efficiency: Automate recurring sessions to save time and effort.
Consistent Engagement: Regular webinars keep your audience engaged and informed.

To Create a Scheduled, Recurring Automated Webinar:

1. Create Your Webinar

From the My Webinars page, click Create Webinar.

On the next page, click Automated to set the webinar type.

2. Enter Webinar Details

Enter a webinar title.
Set the webinar registration as free or paid. For a paid webinar, a Stripe account is required.

3. Configure Timing

For the timing, choose Specific dates/times.

Tip: To give registrants the additional option of watching the webinar on-demand, select Both. Note that this cannot be changed after creating the webinar.

4. Set Recurrence

Configure the recurrence or repetition. You can choose to show the webinar every week, day, hour, or month.
- Every week: Select the days you want the webinar to run. The webinar can only run once per day.
- Every day: Choose to have the webinar run a number of times each day at specific times.
- Every hour: Choose to have the webinar run every hour between the specified start and end time.
- Every month: Choose to have the webinar run every month. If a chosen date is not available for some months, such as the 31st, those months will be skipped.

5. Schedule Start and End

Choose when to start the first webinar, and when the last webinar runs.

Recommendation: Set reminders for yourself to check the webinar schedule periodically.

6. Advanced Settings

Click Advanced Settings to choose how many dates and times to show on the registration form, or to exclude specific dates from the selection.

Note: Excluding specific dates can help you avoid holidays or other busy periods.

7. Add Video Files

Click Add Video Files and choose a video to use for the webinar. A window will pop up where you can choose videos from your Media Library.

Tip: You can also add or upload a new video by clicking Add New Video in the same pop-up window.

8. Add YouTube Videos

When adding a video from YouTube, you can set a start and end time to use only a part of the video.

Note: The YouTube video must be public or unlisted, not private.

9. Player Controls

Choose if you want player controls available for your registrants during playback.

Recommendation: Allowing player controls can enhance the viewer experience by letting them pause or rewind the webinar.

10. Finalize and Create

When you're all set, click Create Webinar.

If you need further assistance, you can contact us through the live chat at the bottom right of this page or by email at support@proprofs.com.

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