How to Create a Scheduled, One-Off Automated Webinar

Automated webinars offer a convenient way to deliver consistent, high-quality presentations without the need for live hosting. With WebinarNinja, you can easily set up and manage automated webinars to engage your audience at their convenience. This article provides a step-by-step guide on how to create an automated webinar using WebinarNinja.

Watch this video to learn more about automated webinars. 

Did you skip the video? No worries! Let's learn it step-by-step.

Use Case: Online Training for Software Developers

A software development company wants to provide continuous training sessions to its global team of developers. By using WebinarNinja's automated webinars, the company can deliver pre-recorded training modules that cover various topics, such as new programming languages, software updates, and best practices. This ensures that all developers, regardless of their location and time zone, have access to the same high-quality training materials.

Benefits

1. Consistency in Training: Automated webinars ensure consistent training for all team members.

2. Time Efficiency: Automating webinars saves time and allows trainers to focus on other tasks.

3. Scalability: Automating webinars saves time and allows trainers to focus on other tasks.

To Create a Scheduled, One-Off Automated Webinar

1. Create a New Webinar:

• Navigate to My Webinars.
• Click Create New Webinar in the top-right corner.

2. Select Webinar Type:

• Choose Automated as the webinar type.

3. Set Webinar Details:

On the webinar details page, configure the following options:

• Title: Enter a clear and descriptive name for your automated webinar.
   

• Event is: Choose whether your webinar is:

  • Free – Registrants can join at no cost.

  • Paid – Requires payment to register (a connected Stripe account is required for paid webinars).
     

• Visibility: Select the visibility type for your webinar:

  • Public – The webinar is listed and accessible to everyone.

  • Private – The webinar is accessible only via a direct registration link.
     

• Hosted By: This field displays the host name (e.g., ProProfs). The host is automatically assigned based on your account settings.

4. Schedule the Webinar:

On the Select Timing page, configure how and when your automated webinar will run.

• Mode: Choose how attendees can access the webinar:

  • Specific dates/time – Show scheduled session dates and times on the registration page.

  • On-Demand – Allow attendees to watch the webinar anytime after registering.

  • Both – Offer both scheduled sessions and on-demand access.

• Repeat: Choose how frequently the session should repeat (e.g., Every → Week, Day, Month, etc.).

• On: Select the specific day(s) of the week (Sun–Sat) when the webinar should run.

• Hosted By: This displays the assigned host (e.g., ProProfs) based on your account.

• Start: Select the start date, start time, and confirm the correct time zone (e.g., IST).

• End: Choose the end date. After this date, the webinar will stop running and will no longer accept new registrations.

5. Configure Advanced Settings:

• Click Advanced Settings to specify the number of dates and times displayed on the registration form.
• Exclude specific dates if necessary.

6. Add Video Files:

• Click Add Video Files to select a video from your Media Library or upload a new one.

• A window will pop up for you to choose or upload videos.

7. Use YouTube Videos:

• If adding a YouTube video, you can set start and end times to use only part of the video.
• Ensure the YouTube video is public or unlisted.

8. Player Controls:

• Decide if you want to enable player controls for registrants during playback.

9. Create the Webinar:

• Once all settings are configured, click Create Webinar.

Note: The registration page will show only one schedule. The webinar will expire afterward and will no longer accept registrations.

If you need further assistance, you can contact us through the live chat at the bottom right of this page or by email at support@proprofs.com.