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Webinar Registration Types

Choosing the right webinar registration type can significantly impact how you manage attendees, collect data, and deliver your content. While some webinars—such as product demos or internal training—require collecting attendee details upfront, others, like marketing events or public sessions, benefit from allowing instant access to maximize reach.

With WebinarNinja, you can seamlessly switch between Registration-Required and No-Registration modes, allowing you to match your webinar format with your goals.

Benefits:

Qualify Leads Early: Use registration data to spot high-intent prospects and prioritize follow-ups.
Personalize Webinar Experience: Tailor your webinar and post-event messaging based on attendee details like role or interests.
Measure Attendance & Engagement: Track sign-ups, actual attendance, and interaction to improve future webinars.

Use Case: Targeted Leads vs. Broad Reach

For a product demo targeting potential customers, registration helps you gather attendee information ahead of time, like job title and interest areas, so your team can follow up with qualified leads.

In contrast, for a broad-topic webinar like “Trends in Digital Marketing This Year,” enabling no registration makes it easy for anyone to join instantly, maximizing attendance and lowering entry barriers.

Types of Webinar Registration

1. With Registration

Attendees must complete a registration form to join your webinar. This option is ideal when you want to:

Collect attendee information in advance
Customize form questions (e.g., name, email, country, interests)
Control access and apply approval workflows

For more information on customizing your registration page, please refer to How to Customize Your Webinar Registration Page.

Example Registration Form Questions:

Name
Email
How did you hear about us?
Areas of Interest
Country

Tip: You can preview the registration form layout as you build it.

2. No Registration

When selected, attendees can join the webinar directly via the invite link—no form, no waiting.

Best for:

Public sessions or marketing campaigns
Internal team updates
Webinars where attendee info isn’t critical

Approval Options (For Registration-Based Webinars)

When using the With Registration option, you can control who gets access using:

Automatic Approval

Registrants receive the join link immediately after completing the form.

Manual Approval

Hosts review each registration manually before granting access, adding an extra layer of control and security.

Advance Settings

Customize who can register by adding domain- and country-level restrictions.

Domain-Based Registration Control

Allow or restrict specific email domains (e.g., only @company.com)
Useful for company-exclusive webinars

Country-Based Registration Control

Allow or restrict users from selected countries or regions
Useful for region-specific content or compliance needs

Note: These settings appear only when the With Registration option is enabled.

How to Set Up Webinar Registration

Step 1: Navigate to Registration Settings

Select the webinar you want to configure on your dashboard, then click More > Registration Settings.

Step 2: Select Registration Type

Choose between:

With Registration (enables form, approvals, advanced restrictions)

No Registration (instant access, no attendee data collected)

Step 3: Configure Form Fields (if applicable)

Add or remove questions from the registration form. Preview it live as you customize.

Step 4: Set Approval Method

Pick Automatic or Manual under the Approval section.

Step 5: Apply Advanced Restrictions (Optional)

Enable:

Domain filtering
Country restrictions

Enter values as needed and click Add or Select.

Step 6: Save Your Settings

Click the Save button at the bottom of the page to apply your webinar registration preferences.

That is all about Registration Types in WebinarNinja. Please contact our support team if you encounter any issues or questions.