How to Create a Webinar?

The webinar creation flow guides a host through every setting needed to launch a Live, Automated, or Series webinar, from format and registration to design and promotion. A host starts this flow from the Create Webinar option in WebinarNinja.

What Is Webinar Creation Flow?

Webinar Creation Flow is the step-by-step sequence a host completes to set up a new webinar in WebinarNinja. It covers eight steps: Webinar Details, Registration Settings, Email Notifications, Registration Page, Thank You Page, Languages, Preferences, and Promote & Share. The host can move between completed steps at any point before finishing.
 

Why Use It?

The creation flow keeps every webinar setting in one guided sequence instead of scattered across separate menus.

• Launching an event on short notice: a host can set format, hosts, timing, and visibility in one pass, and even generate a title with the AI Suggest option.
• Matching registration to the campaign: a host can set approval rules, restrict registration by domain or country, and customize the registration and thank you page templates before sharing a link.
• Promoting across channels at once: a host can share the registration link directly or post it to social platforms without leaving the flow.

Example Use Cases

• A marketing host sets up a paid Live webinar and assigns co-host roles before the launch date.
• A customer success lead configures an automated onboarding webinar with manual registration approval.
• An event coordinator customizes the Registration and Thank You page templates to match a campaign, then shares the link on LinkedIn and Twitter.

Step-by-Step Instructions

Step 1: Webinar Details. Choose the webinar type — Live, Automated, or Series — enter a Webinar Title (or click Suggest to generate one with AI), confirm Hosted By and set Roles, set the Date/Time, upload an optional Video File, mark the event Free or Paid, and set Visibility to Public or Private.

Step 2: Registration Settings. Choose With Registration or Without Registration, set Approval to Automatic or Manual, and use Advance Settings to allow or deny registration from specific domains or countries.

Step 3: Email Notifications. Toggle which automated emails go out — the registration confirmation, the 24-hour reminder, and the same-day reminder — and use Edit Email to customize each one.

Step 4: Registration Page. Select a template — Minimal, Detailed, or Neat — from My Templates and customize it if needed.

Step 5: Thank You Page. Select a template — Minimal or Minimal Video — and customize it if needed.

Step 6: Languages. Set Apply Language Across Registration, toggle Allow registrants to translate in their own language if needed, and edit the button text under Edit Buttons Text for the Registration Page, Email Registration Form, and Paid Webinar Registration buttons.

Step 7: Preferences. Toggle Show Social Media Sharing Icons, set Webinar Replay Expiration, turn on Disable Register Button and Participant Privacy as needed, enable Webinar AI Summary and choose who to share it with, and choose whether the Thank You Page uses the default WebinarNinja page or a custom redirect.

Step 8: Promote & Share. Copy the registration link or share it directly on Facebook, Pinterest, Twitter, LinkedIn, or Instagram, then click Finish to create the webinar.

Pro Tips & Interactive Settings