By now, you should already have sent the invitation to your presenters and be ready to run your live webinar.

If in case you have not sent the invitation yet, you can follow the guide on how to add a presenter.

In this article:

Entering the studio

You can enter your webinar studio at any time to prepare. All you need to do is to click Enter Studio of your webinar.

Enter the studio to configure your settings. Once you are done configuring, click Enter Studio.

Your presenter can only enter the studio 30 minutes prior to the schedule. Once they joined, they will also be prompted to configure their own studio settings.

Make sure to have your presenter click Allow for the browser to access their camera and microphone.

Retrieving your presenter's access link

The presenter's access link is unique. This is sent to their email when you invite them as a presenter.

You will be CC'ed to this email and will receive the same presenter's access link. If in case your presenter lost the access link, you can provide this link to your presenter.

As the webinar approaches, presenters will also receive email notifications from the webinar. They can also use the webinar link provided on the email notifications to join 30 minutes before the start time.

Manage Presenters

You can click the Presenters icon on the left side to manage your presenter/s. You can also add a presenter on the fly from one of your attendees during the webinar.

You can remove the presenter by clicking the "End" button beside the presenter's email. When you click it, the presenter will stop presenting. The presenter will no longer have access to the camera and mic and will stay on the webinar like a regular attendee.

Changing the screen layout

Change the layout of your screen to show both you and your presenter with different layout options to choose from. Learn more about screen layouts here.

Presenter options

Here are the options that your presenter/s can do inside the studio webinar.

  • Chat - Communicate with webinar attendees via text in the chat area.

  • Screen-share - Initiate screen-share. The host can maximize the screen-share stream and/or change the webinar's video stream layout.

  • Mic and camera toggles - The toggles for your mic and camera appear at the bottom of your own video stream when you hover your cursor over it. You can click these toggles to disable or enable your devices.

Click on Start Broadcast once everything is set up and ready.


  • Use either Chrome or Firefox on a desktop or laptop computer.

  • Check that your browser is up to date.

  • Ensure a stable internet connection. It is strongly recommended that you use a hardwired device, but if you can only connect through Wi-Fi, be sure that your signal is at 100% and be as close to your router as possible.

  • Close any app or program that you do not need for the webinar, to prevent their consuming excessive bandwidth.

  • Allow your popups to run on your browser with WebinarNinja. Here are guides for Chrome and for Firefox.

Note: If the host gets disconnected from the webinar, there will be a 5-minute grace period before the webinar ends automatically. The webinar won't end as long as the host gets back within 5 minutes or if any co-presenter remains in the studio.

See also:

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