How to Share Your Screen in a Live Webinar

Supported browsers

This feature is supported in Chrome, Firefox, and Edge (version 79+).

Safari (version 13+) supports only entire screen sharing.

It is currently not supported in mobile browsers, Safari 12 and older on macOS, or non-Chromium versions of Microsoft Edge (versions prior to 79).

The Share Audio option is only available on Chrome and Edge (version 79+).

Sharing your entire screen

Tip: Sharing your entire screen is best when you have a dual-screen setup. Ideally, you share one screen with your audience and use the other for the Studio, where you can engage in chat, questions, etc.

Step 1: Go to My Webinars to find your upcoming webinar. Click Enter Studio to the right of the webinar title.

Step 2: At any time before or during the webinar, click the screen share icon on the sidebar. You will be prompted to choose the display you want to share, whether it's your entire screen, a specific application window, or a browser tab.

Step 3: Choose the display you want to share. In the screenshot below, we chose to share the entire screen on Chrome.

You can also share computer audio while sharing your screen. Check the box for Share audio then click Share.

This is useful when playing a video on PowerPoint, Keynote, Canva, or any video from your computer when you share your screen.

The Share Screen stream is masked by default to minimize mirroring when sharing your entire screen. The mask is only visible to you. You can click Ignore to remove it.

You can also click the expand icon to maximize the mask and hide your camera stream and any others.

Below is what it will look like to the host; your audience will see whatever you've chosen to display (your entire screen, a certain window, or a certain browser tab). To exit fullscreen, click the arrows again.

You can now start presenting!

Click Stop Sharing when you’re done.

Sharing an application window

PowerPoint

You can share PowerPoint slides in slideshow view while using the Share Screen feature. You can do this by following the steps below:

Step 1: Open the PowerPoint slides on your computer.

Step 2: Start your PowerPoint slides in slideshow view.

Step 3: Press Alt+Tab(Windows) or Command-Tab(Mac) to go back to your browser and open WebinarNinja. In My Webinars, choose a webinar and click Enter Studio.

Step 4: Click Share Screen on the left menu then click the Window tab.

Step 5: Choose the slideshow view of the PowerPoint window, then click Share. You will be redirected to your slides, and you can start presenting.

With this method, you can monitor chat and questions while presenting without attendees seeing. Press Alt+Tab(Windows) or Command-Tab(Mac) to switch to the Studio and back to the slides.

Here’s what you'll see on your webinar screen while using the Share Screen feature.

From the attendees' point of view, they will see your PowerPoint slides in slideshow view.

Keynote

You can share your Keynote presentation in slideshow view while using the Share Screen feature. You can do this by following the steps below:

Step 1: Open the Keynote presentation on your computer.

Step 2: In your WebinarNinja account, choose a webinar and enter the studio.

Step 3: Click the Share Screen button from the left menu.

Step 4: On the popup, click on the Window tab and choose Keynote, then click the Share button. You will be redirected to Keynote; you can start presenting right away.

With this method, you can monitor chat and questions while presenting without attendees seeing. Press Command-H to hide the Keynote window and see the Studio.

Sharing a Chrome Tab

Canva and Google Slides are web-based applications that can be shared from a browser tab while using the Share Screen feature. In this case, we have Canva as an example. You can do this by following the steps below:

Step 1: Open your slides in Canva on your Chrome browser.

Step 2: In your WebinarNinja account, choose a webinar and enter the studio.

Step 3: Click the Share Screen button, then click the Chrome tab.

Step 4: Choose Canva, then click Share. You will be redirected to your shared Chrome tab; you can start presenting right away.

You can also share the audio of the Chrome tab by checking the Share Audio checkbox. This is ideal when you have videos on your slides.

With this method, you can monitor chat and questions while presenting without attendees seeing. You can switch to the Studio and back to the slides at any time.

As a host, here’s what you will see from your end while screen sharing:

Here’s what the attendees will see from their end:

Share your iPhone/iPad screen on Mac

Use QuickTime to see your iOS device from a Mac computer. With the Share Screen feature, you can show it on a live webinar. This is great to use with drawing apps like Notability or GoodNotes for whiteboarding and annotation.

You will need your iPhone or iPad on iOS 8 or later, and your Mac on OS X Yosemite or later.

You will also need a Lightning Cable to connect your iOS device to your Mac.

Step 1: Connect your iOS device to your Mac with a lightning cable.

Step 2: Open the QuickTime app on your Mac. Click File and select New Movie Recording.

Step 3: A recording window will appear. Click the down arrow next to the record button and select your iOS device under Camera.

You will then see the screen of your iOS device showing through the QuickTime window.

Step 4: In the webinar studio, click Share Screen on the left menu.

Step 5: Click Application Window, then choose the QuickTime window. Note that there’s no option to share audio from your iOS device with this method.

Step 6: The Share Screen stream will initially appear next to your camera stream. Click the expand icon over the Share Screen stream to make it fullscreen. To exit fullscreen, click the shrink icon in the top right corner.

Step 7: You can now start working on your iOS device; your attendees will see it on their webinar screen.

To stop sharing your screen, click Stop Sharing.

Troubleshoot: I can't Share Screen on Mac

A. Make sure that your Mac is up to date.

B. Restart your Mac by going to the Apple menu > Restart.

C. Update your browser. Check to see if there is an update available.

D. Quit all running apps and then try again.

E. Force quit the browser and reopen it. Here's how:

1. Press the Option, Command, and Esc (Escape) keys

2. This will open the Force Quit window

3. Find the browser then click the Force Quit button

F. This issue may be caused by security permissions. Here's how to address that:

1. Click the Apple menu

2. Click System Preferences

3. Click Security & Privacy

4. Click the Privacy tab

5. Click Screen Recording (left options menu)

6. Click the lock icon to make changes (you will need to enter your admin password)

7. Click the checkbox next to the browser that you are having problems with

8. There will be a prompt to restart the browser. Restart the browser to apply the changes.

For further assistance, contact us through live chat at the bottom right of this page or send us an email at support@proprofs.com.