A WebinarNinja account is required to co-host webinars. If you don’t already have one, you will be prompted to sign up.
A webinar host may invite you as a co-host to their webinar by sending you an invitation email. The invite should be sent anytime before the webinar starts. In the invitation email are instructions to help you get started.
Accepting the invitation to co-host
Step 1: Check your inbox for the invitation email. Click on the first link in the email to either log in or sign up.
If you already have a WebinarNinja account, the link will lead you to the login page. If not, the link will lead you to the sign up page as seen below.
Step 2: Once signed up and/or logged in, you will see a confirmation message to co-host a webinar.
Logging into the webinar as a co-host
You can log into the webinar not earlier than 30 minutes before the webinar starts. There are two ways to log into the webinar as a co-host:
1. Click on the webinar studio link provided in the email...
2. ...or log into your WebinarNinja account where you'll find your co-hosted webinar. Click on Open Page on the far right.
Either way, you will be taken to the studio where the webinar will be conducted.
Note: If you are attempting to log into the webinar studio beyond 30 minutes before the webinar starts, you will be taken to the webinar thank you page instead.
Here are some things to do before the webinar:
- We recommend using either Chrome or Firefox on a desktop or laptop. If you are planning to share your screen during the webinar, either one of these browsers is required.
- Check that your browser is in a recent version (if not the latest).
- Check that your mic and camera are properly set on your browser. See this Chrome help article for reference.
- Have a stable internet connection since you will be streaming a live video broadcast. It is recommended that you go wired, but if you can only connect through Wi-Fi, be sure that your signal is at a 100% and be as close to your router as possible.
- Close as many programs running on your computer as possible to avoid them from consuming bandwidth as streaming a live video broadcast can be demanding.
- Allow your popups to run on your browser with WebinarNinja. Here are guides for Chrome and for Firefox.
If this is your first time entering the studio, your internet browser may ask you for permission to access your mic and camera. Once that's granted, you can check your camera, microphone, and speakers in the studio settings window.
- Check your microphone with the volume meter. You'll want to make sure your volume level peaks at around 40-60%.
- Click the Test button to check your speakers or earphones.
When you and your devices are good to go, click Enter The Studio.
You will now be in the studio and ready to start the webinar with the host. Good luck!
Co-hosts have the following permissions
- Use the chat area - You can communicate with webinar attendees verbally on camera, and via text in the chat area.
- Comment on the questions area - You may not be able to mark questions as answered, but you can post comments on them.
- Screen Share - You will need to add our Chrome extension to share your screen using Chrome. There is no need for an extension on Firefox. You can initiate screen sharing, displayed in the bottom left corner of the webinar screen. Only the primary host can maximize it on the screen.
- Upload Slides - You can upload and open slides. The slides will be displayed in the bottom left corner of the webinar screen. The primary host can double-click on the slides to maximize it.
- Upload Video - You can upload and play YouTube videos.
- Disable/Enable your mic and/or camera - The toggles for mic and camera appear at the bottom of your camera feed when you hover your cursor over it. You can click these toggles to disable or enable your devices.