Not all webinars have a single host. Two or more can work together to enhance a presentation! You can invite a co-host via email, allowing them early access to your webinar for setup and preparation.
You can have up to three co-hosts. A total of four people (including you, the host) can present via camera and mic.
To co-host a webinar, a WebinarNinja account is required. If they don't already have one, they can sign up for a free account. They only need to click on a link from the invitation email and they will be prompted to sign up or log in.
Note: Co-hosts can be added upon setting up a webinar or anytime before a webinar starts. They cannot be added during a webinar.
Creating a webinar with a co-host
Step 1: Click Create Webinar at the top right corner of your screen. You can also click the blue +Create New Webinar button on the dashboard.
Step 2: On the Create New Webinar page. Select live, series, or hybrid.
Step 3: Under Fill In Webinar Details, set up the details of your webinar.
Step 4: To the right of Hosted By, click +Add Co-Host.
Step 5: A window will pop up. Enter your co-host's name and email address.
Step 6: You can edit the autogenerated email to your preferences. Email tags are shown on the right side of the window. Click or copy and paste them to autopopulate the email with appropriate information.
Step 7: Click Save.
Your co-host's name will now be listed.
Step 8: Click Create Webinar. Your co-host will receive an email invitation after you publish your webinar.
- Choose a cover image to represent your webinar.
- Publish your webinar to get it ready for registrations or simply run a test.
Adding co-host/s to an existing webinar
Step 1: Go to My Webinars.
Step 2: Look for the webinar in which you want to add co-hosts. Click Options to the right of it then click Edit Webinar from the drop-down.
Step 3: Here you can add your co-host/s. Click the +Add Co-Host button.
Step 4: A window will pop up. Enter your co-host's name and email address.
Step 5: You can edit the autogenerated email to your preferences. Email tags are shown on the right side of the window. Click or copy and paste them to autopopulate the email with appropriate information.
Step 6: Click Save.
Your co-host's name will now be listed.
Step 7: Click Update Webinar and your co-host/s will automatically get an email invitation.
After adding your co-host/s
Your co-host will automatically get an email invitation after you publish your webinar or right after adding them to an already published webinar.
You can open Options then Manage Co-Hosts to check the list of invited co-hosts.
From here you can remove any co-hosts you've invited when necessary.
In the invitation email, your co-host will be provided with instructions to accept the invitation. They will either be prompted to log into or sign up for WebinarNinja. Have them click the invitation link before accessing your webinar.
For co-hosts who do not have a WebinarNinja account, clicking the first link in the email to accept the invitation will bring them to this page below.
Once your co-host accepts the invitation, they will be featured on the registration page next to you as shown below.
When you're ready to start the webinar
Have your co-host sign into their WebinarNinja account and they’ll find the webinar listed on their account dashboard. They can also follow the studio link provided in the email invitation to join you on the webinar. Here’s a guide you can send to them for reference.
Co-hosts can join as early as 30 minutes before the webinar starts. With both of your mics and cameras set up, both camera feeds should be immediately visible on the webinar screen.
Click the Change Layout icon on the left menu to alter how your camera feeds are displayed on the webinar screen. Only you as the main host have the studio controls to change layouts and answer questions, as well as create polls and offers.
Co-hosts have the following permissions
- Use the chat area - Co-hosts can communicate with your attendees verbally on camera, and via text in the chat area.
- Screen Share - Co-hosts will need to add our Chrome extension to share their screen using Chrome. There is no need for an extension on Firefox. They can initiate screen sharing, displayed as a thumbnail in the bottom left corner of the webinar screen. Only you can double-click on the thumbnail to maximize it.
- Upload Slides - Co-hosts can upload and open slides. The slides will be displayed as a thumbnail in the bottom left corner of the webinar screen. Double-click on the slides to maximize it.
- Upload Video - Co-hosts can upload and play YouTube videos.
- Disable/Enable their mic and/or camera - The toggles for mic and camera appear at the bottom of the co-host's camera feed when they hover their cursor over it. They can click these icons to disable or enable their devices.